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Sr. Executive Coordinator (Temporary)

Location Novato, California
BioMarin is the world leader in delivering therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases. We target diseases that lack effective therapies and affect relatively small numbers of patients, many of whom are children. These conditions are often inherited, difficult to diagnose, progressively debilitating and have few, if any, treatment options. BioMarin will continue to focus on advancing therapies that are the first or best of their kind.

BioMarin is a publicly traded biopharmaceutical company located in Marin County dedicated to making a meaningful impact in the lives of patients suffering from diseases that are often underserved and ignored. 

We are currently seeking an experienced Sr. Executive Coordinator who is willing to work in a fast-paced and dynamic department supporting a global biopharmaceutical company. The Sr. Executive Coordinator is position reporting to the VP Global Quality Operations. As a Sr. Executive Coordinator, you will work with the Quality organization on a wide range of complex and critical projects.  

The primary role of this position will be providing administrative support to the VP, Global Quality Operations, such as, exercising impeccable judgment and discretion in time management, calendaring, creating and manipulating international/domestic travel itineraries and the preparation of expense reports. Organizational and communication skills are of utmost importance in this role.

The ideal candidate will maintain a high level of professionalism with strong influencing skills and self-direction, while anticipating situations or issues that may arise in the near future. The ideal candidate will maintain a proactive approach on all projects and daily tasks in coordination with the Quality staff.

Organizational Management/Problem Solving

Demonstrate initiative and self-direction, collect, track, synthesize, and prioritize confidential/critical information for and on behalf of the VP. Make high-level contacts of a sensitive nature inside and outside the company. Exercise impeccable judgment/discretion within generally defined practices and policies in selecting methods and techniques (e.g. indepth evaluation of all relevant factors) to develop solutions to complex issues of diverse scope.  May coordinate activities of others for special projects as assigned.

Time Management

Manage/leverage VP’s time consistent with priorities. Coordinate internal and external calendars. Prioritize/rebook calendar/meetings in line with functional priorities.

Provide complex levels of meeting management: plan & ensure calendar remains on target and anticipate changes.

Travel

Create and manage complex itineraries of domestic and international travel; exercise outstanding practical and financial judgment with last minutes schedule and travel arrangements.

Financial Management

Proactively prepare and submit expense reports; maintain accurate and detailed database for VP’s expenses.  Maintain budget and financial records. Maintain deep understanding of (manage) cost center budget to provide right information/answers at right time.

Education

  • 7-10 years executive administrative support of S/EVP/C-level executive .

Sr. Executive Coordinator

  • Outstanding organizational/problem solving skills; history of customized problem solving/prioritization based on executive preference; effectively handle and balance multiple competing priorities while maintaining strong attention to detail and follow-up. Demonstrate high level of initiative for both ongoing and new assignments.
  • Expertise in Microsoft Office
  • Outstanding written & oral communication skills; experience drafting communication tailored to a wide variety of partners/desired audience in executive’s voice. Clear, concise verbal & written communicator. Able to effectively state/support/defend rationale/research when questioned by executive/senior leaders

#LI-DNI

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

About our location

Novato

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  • General and Administrative, Novato, California, United StatesRemove
  • Corporate, Novato, California, United StatesRemove

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We treat rare diseases, and that gives us rare opportunities. Chris Brodeur, Director, Corporate Compliance