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Executive Coordinator (TEMPORARY)

Location San Rafael, California
BioMarin is the world leader in delivering therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases. We target diseases that lack effective therapies and affect relatively small numbers of patients, many of whom are children. These conditions are often inherited, difficult to diagnose, progressively debilitating and have few, if any, treatment options. BioMarin will continue to focus on advancing therapies that are the first or best of their kind.

BioMarin’s Research & Development group is responsible for everything from research and discovery to post-market clinical development. Research & Development involves all bench and clinical research and the associated groups that support those endeavors. Our teams work on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with rare diseases. Come join our team and make a meaningful impact on patients’ lives. 

Duties


Routine Support of Group Leads


·        Structures and develop agendas for routine meetings


·        Organizes Group Lead materials in Sharepoint


·        Completes meeting request forms and associated documents


·        Completes internal review request form submissions


·        Registers for events/meetings/congresses on behalf of Group Leads


·        Coordinates calendaring for Group Lead-specific projects/ programs/events


·        Supports travel booking/ booking management for Executive directors as prioritized


·        Maintains trackers for Group Leads


·        Provides mailing support such as for materials being shipped to/ from external events/meetings



Cross-functional Support


·        Liaises with Group Leads and relevant key internal stakeholders to ensure clear, professional communication around GMAF Group Lead activities


·        Represents GMAF in a highly professional and friendly manner


·       Collaborates with other GMAF Executive Coordinators as needed in support of any larger department activities and to develop internal relationships in support of GMAF Group Leads



Resources


·        The Group Leads, GMAF Operations and/or GMAF Learning and Development will provide access to necessary training on internal systems and procedures



Issue and risk management


·       Manages, resolves and/or escalates issues and risks affecting the GMAF Group Leads in a timely manner


Finance


·       May manage expense report creation in support of some or all Group Leads


Skills



The GMAF Group Executive Coordinator models mastery of time management, clear communication, calendaring, filing and agenda creation:  


·        Actively offers and receives timely, honest and clear communication


·        Supports Group Leads who operate in a functional culture of expecting, and delivering to high performance standards and with high scientific excellence


·        Thrives in an environment of cross-functional interaction and collaboration by highlighting interdependencies


·        Maintains focus to support achievement of corporate goals and objectives


·        Looks for best practices that can be leveraged in solution development


Education



    • H.S. and 6+ related years experience or AA degree and 5+ years related experience or BA degree and 1 – 2 years of experience

    •  Expert in use of MS Outlook calendaring and MS Office; Proficient in MS Excel and PowerPoint


Skills and Experience


The Skills and Experience match parameters for the candidate are parsed from the Duties, Skills, and Education.


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

About our location

San Rafael

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We treat rare diseases, and that gives us rare opportunities. Chris Brodeur, Director, Corporate Compliance
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