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Sr. Administrative Assistant

Location Novato, California

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JOB DESCRIPTION

Job Title:

Executive Coordinator Protein Manfacturing

Department / Cost Center:

Manufacturing / CC654

Reports to (Job Title):

Sr. Director Manufacturing

Job Code:

Location:

Novato

Date Prepared:

11/7/19

Full-Time     Part-Time

Regular     Temporary

Exempt     Non-Exempt

SUMMARY DESCRIPTION

State the overall function or purpose of the job.

The Executive Coordinator for Protein Manufacturing will the have responsibility for supporting the Protein Leadership Team, The Sr.  Director of Protein Manufacturing and 5 other Directors with general administrative duties, project management and report generation.  Additionally, the incumbent will support approximately 250 manufacturing staff indirectly through coordination of support activities.

Ability to work with employees at all organizational levels. In depth knowledge of company operations, policies and procedures. Good judgment and discretion a must in order to work with details of a highly critical and confidential nature. Ability to handle multiple,sometimes competing priorities. Works on issues of diverse scope where analysis of data requires evaluation of all relevant factors. Networks with senior internal and external personnel. Receives little instruction on routine work, general instruction on new assignments. Develops methods for both ongoing and new assignments.

RESPONSIBILITIES

List the major responsibilities of the job.

  • General administrative support.
  • Contract management.
  • Vendor management.
  • Oversight of employee lead teams.
  • Report creation and generation in support of the Make, Assess, Release Operations in Protein Manufacturing – such as headcount tracking and management, Advanced Excel Reporting and Data Analysis, preparation of Reports for Sr Level Review.
  • Web Site maintenance
  • Internal MS Teams Site management
  • Meeting Minutes and Action Item/Decision Log tracking
  • Communications oversight
  • Hiring coordination

SCOPE

Quantify the scope or impact of the job in terms of revenue, expenses, capital investment, headcount, etc.

Responsible for support of Protein Leadership Team and Galli Manufacturing Staff which comprises approximately 250 people.

EDUCATION

State both the minimum and the preferred educational attainment (or equivalent experience), and describe essential and desired subject matter, certifications, special training, etc.

BA preferred

Advanced/Expert Microsoft Suite skills (Excel, Powerpoint, MS Teams), with an ability to become familiar with firm-specific programs and software

Strong organizational, project management and problem-solving and analytical skills with impeccable multi-tasking abilities

Exceptional interpersonal skills

Friendly and professional demeanor

EXPERIENCE

State both the minimum and the preferred number of years of relevant experience, and describe the essential functions of the job.

Minimum five years related experience.

WORK ENVIRONMENT / PHYSICAL DEMANDS

Describe the work environment characteristics that an employee encounters while performing the essential functions of the job.

Mostly desk and office work with some requirements when setting up for larger meetings or catering.

EQUIPMENT

Describe any equipment required to perform the job.

Basic computing equipment

CONTACTS

List the key positions, internal and external, with which the job incumbent must interact.

Novato Leadership Team, Protein Leadership Team, Galli Manufacturing Staff

SUPERVISOR RESPONSIBILITY

List the number of personnel directly reporting to this position, and their job titles.  List the number of personnel functionally reporting to this position (i.e., supervised on a “dotted-line” basis), and their job titles.  Specify the total number of personnel supervised by this position, both directly and through others.

No Direct reports but will be asked to have oversight of employee lead teams.

CAREER DEVELOPMENT

List the key accomplishments and skills that must be achieved to be eligible for promotion to the next position, if any, on the career ladder.

ConfidentialPage 1

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